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Frequently Asked Questions

Questions

Summer 2021 COVID-19 Considerations


Program Design

Registration and Billing

Academic Credits

Equipment

Equipment information can be found by visiting http://adventurefirstyear.wvu.edu/registeredstudents.

Rules and Expectations

Food

Eligibility, Hygiene, and Health

Preparing for your Adventure WV First-Year Trip

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Answers


What's different about Summer 2021 First-Year Trips?

In order to offer in-person trips during Summer 2021, we have had to re-design our programs to operate during the COVID-19 pandemic. We are making significant changes to the way we'll run trips and we're also implementing different expectations for our participants - all with the goal of providing an exciting and safe experience!  Participants can rest assured that despite these changes, Adventure WV First-Year Trips will remain true to their core - offering participants diverse opportunities to meet other first-year students (and upperclassman peer-leaders), learn about themselves, and connect with WVU! The best way to learn about our current changes is to watch our  Summer 2021 COVID-19 Video, April Updates Video and read our  COVID-19 Participant Information and Responsibilities Letter along with the COVID-19 Participant Pre & Post Trip Procedures document. Please note that many of the questions below still contain the answers to questions that DO NOT address the specifics of COVID. For example "Is there anything I should do to prepare for the program?" The answer is to consider beginning some type of regular exercise and to get excited. This is still accurate, but does not account for the pre-trip requirements that participants must now adhere to. Know that once a student registers for a trip, that the relevant details will be communicated directly to them via their WVU @mix email account. Students and their parents/guardians are welcome to contact us at any time with questions.

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How many people are on each program?

Enrollment depends on program-type and specific program. Enrollments are subject to change. Typical numbers are as follows:

  • Odyssey: 12-14 students and 4 leaders (The Odyssey 16A Transfer Trip: 6 students and 2 leaders)
  • Explore: 12-14 students and 4 leaders 
  • Mountaineer Quest: 12-14 students and 4 leaders

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What is an early move-in program?

Early move-in programs allow participants the option of placing their belongings in their residence hall room prior to their trip start. Following their trip, participants will get dropped off at their residence hall (all early move-in trips end on Saturday, August 14, 2021) at which time they can unpack their belongings and settle in! These programs are extremely popular and fill up quickly. Note that students in the Honors College, Band, ROTC, and any other departments with requirements scheduled between August 9 - 14, 2021, are ineligible for standard early move-in programs. There is, however, one Honors EMI trip scheduled from August 8-13, 2021 - registration will open on April 8th for this trip.

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When and where do I need to show up for my program?

Detailed arrival and check-in procedures are forthcoming and will be communicated to registered students via their WVU @mix email address. A "COVID-19 Participant Pre & Post Procedures" document has also be posted to the http://adventurefirstyear.wvu.edu/registeredstudents site. 

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How do you recommend I get to and from Morgantown? 

Please visit the "Transportation and Lodging" link at the bottom of the http://adventurefirstyear.wvu.edu/registeredstudents page for information on transportation. 

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How does Adventure WV communicate with me?

Adventure WV will communicate with you via your (the student’s) MIX email account. You MUST check your MIX account! If you have questions about accessing or using your MIX account, please contact the WVU Help Desk at http://it.wvu.edu, 1-877-327-9260, or itshelp@mail.wvu.edu.

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How do I register for programs?

Register online at http://adventurefirstyear.wvu.edu/registration. Programs are first-come, first-served. You must have your WVU ID # and password available to register (this number will be listed in your WVU acceptance letter). Please note that registration for programs will NOT automatically register you for academic credits. See the "Academic Credits" section below for details.

Once your online registration is completed, you will download a letter welcoming you to the program and containing instructions for necessary "Required Registration Forms" that must be filled out and returned within 14 days of registering on-line. All program paperwork is available at http://adventurefirstyear.wvu.edu/registeredstudents.

Online registration for programs close two weeks prior to the program start.

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How do I pay or how am I billed for my program?

The only cost*, for any of our programs, is the non-refundable commitment/processing fee of $95. Students who qualify for additional financial assistance AND complete the summer portion of our programs will have that fee removed from their student account in early August. Programs are all-inclusive: food, transportation, lodging, etc. *"all-inclusive" does not refer to the Summer 2021 pre-trip participant requirements. After you register for a program, the processing fee will be applied directly to your student account and posted in early July of 2021.  Adventure WV does not accept payment in any other form. Hence, you will pay for this fee at the same time you pay for all of your fall courses. The $95 fee will appear on your fall billing statement as: MAVO (ADV WV Trips). You will receive an email to your MIX address from the Mountaineer Hub, if you have balance due after financial aid and scholarships are applied.

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*Will I incur additional costs because of COVID-19?

As a program we continually strive to make our programs affordable for students and their families. As of April 2021, we have confirmed that Adventure WV will be able to cover the cost of the on-campus pre-trip COVID test as well as one night of isolation housing in Oakland Hall; this will also include 3 meals. You can learn more by reading our COVID-19 Participant Pre & Post Procedures document. We also encourage you to contact us via email  adventurewv@mail.wvu.edu  or to call us at 304-293-5221 to discuss any concerns you may have.

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Is it true I get academic credits for going on a First-Year Trip?

Students who participate on an Adventure WV First-Year Trip will enroll in a one-credit Fall semester course - WVUe 188.

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Do I need to register for the academic credit? Will Adventure register me?

In order to earn the accompanying fall credit you will need to register for the appropriate section when you meet with your advisor in June during virtual NSO. Due to University regulations, Adventure WV cannot register you. Tell your advisor that you are/will be an Adventure WV participant. They will assist you in selecting the correct WVUe 188 course section.

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Does my Adventure WV First-Year Trip count as a freshman seminar?

No, your trip nor your fall course count as the First-Year Seminar. The course you will enroll in is a one-credit, Pass/Fail, elective course. 

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Are there any items that are prohibited on First-Year Trips?

Yes. First-Year Trips are drug, alcohol, weapons, and tobacco-free/ecigs/vape-free environments. We also do not allow cell phones (more details below) or personal MP3 devices. Generally, you should not bring anything not included on the Equipment List. Any students in violation of these rules may be removed from the program with no refund, have their grades reduced by a full grade letter, and be subject to University sanctions.

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Why can’t I bring my cell phone?

We have put a lot of thought into our cell phone policy in recent years as phones have become more prevalent and central to our everyday lives. We have written a letter that details why we remain cell phone free. We ask you to please read it here: http://adventurefirstyear.wvu.edu/cell-phone-letter. Note that our participants overwhelmingly recommend that we keep this policy! *For Summer 2021, students ARE permitted to have their cell phone while isolating on campus before their trip. During the official First-Year Trip check-in, students will be asked to turn in their cell phone, which will be securely stored for the duration of the trip.

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Why are FYTs smoke and vape free environments?

FYTs are smoke and vape free to best comply with federal legislation and with WVU's smoke and vape free campus policy ( https://tobaccoandsmokefree.wvu.edu/). You can read more about why our programs are smoke and vape free and how you can best prepare for your program here

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Do I need to provide my own meals?

No. All meals and snacks will be provided as soon as your program begins. 3 meals will also be provided pre-trip, while isolating on-campus.

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What are we going to be eating?

Lots of great and healthy food! We are always busy on our programs and expending a lot of energy. Your specific menu will vary by program type. Some typical meals are …

  • Breakfasts: cereal, yogurt, oatmeal, french toast
  • Lunch: sandwiches and wraps
  • Dinner: pasta, stir fry, quesadillas, burritos, mac and cheese, salad
  • Snacks: crackers, cookies, fruit, veggies, trail mix
  • Beverages: hot chocolate, coffee, lemonade, water

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I’m a vegetarian. Is that a problem?

No. Most meals are vegetarian friendly and we have alternatives for those meals which are not. Please mark that you are a vegetarian on your Participant Information Form. If it is not listed, we cannot accommodate for your specific meal plan.

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I have food allergies. Is that a problem?

No. Please be sure to include all information regarding your allergies on your Participant Information Form. If you think additional information is relevant, please get in touch with us. We may also contact you to gain more information. We can plan a menu around most food allergies. However, if it not listed on your Participation Information Form, we cannot accommodate for your specific meal plan.

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I have another dietary restriction. Is that a problem?

No. Please be sure to include all information regarding restrictions on your Participant Information Form. As long as you let us know what your restrictions are, we will almost always be able to accommodate them. Don’t hesitate to be in touch with us if your dietary restrictions may require an explanation or benefit from a discussion. We may also follow up with you. We have accommodated many diets in the past, including kosher, halal, vegetarian, vegan and gluten-free, along with having accommodated a wide range of food allergies. However, if it not listed on your Participation Information Form, we cannot accommodate for your specific meal plan.

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If I have had previous or have current health conditions, who do I contact if I have concerns or questions before I register?

All participants are required to read and meet Adventure WV's Essential Eligibility Criteria (EEC). 

The health and safety of our students and staff are a top priority, along with the educative quality of the program experience for all participants. To achieve essential group goals, the individuals on each program must be fully capable of and committed to learning and using outdoor skills, meeting physical and social challenges, and taking care of themselves and each other.

The Essential Eligibility Criteria (EEC) are applied to all students on AWV’s First-Year Trips (FYT). A qualified person meets the general EEC for AWV as well as the EEC for the specific FYT program activities and program areas. If an applicant does not meet specific criteria, AWV might be able to accommodate an applicant, but will not do so if it significantly alters the fundamental nature of the program activity, jeopardizes the health and safety of program participants or staff, or places an undue administrative or financial burden on WVU or Adventure WV. Requests for accommodations must be submitted in writing to Adventure WV (to: marion.mcclure@mail.wvu.edu) at least one month prior to a program. Requests are not guaranteed; Adventure WV will work with the requestor and WVU’s Office of Accessibility Services (OAS) to determine the feasibility of the request. A final plan for accommodations must be reviewed and approved of by AWV, the requestor, and OAS at least one week prior to the program. Requestors are also encouraged to consult directly with OAS: https://accessibilityservices.wvu.edu/.

Adventure WV FYT participants are responsible for consulting the itinerary of their selected program and reviewing the relevant Essential Eligibility Criteria.

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There are going to be bathrooms and showers, right?

The answer to this question depends on your trip model!

  • Odyssey: Yes, though slightly more rustic as trips stay at campgrounds.
  • Explore: You will have access to bathroom facilities EXCEPT while on the backpacking portion of your trip. Your leaders will teach you what you need to know, but if you're curious to learn in advance of your trip, visit  https://www.rei.com/learn/expert-advice/hygiene-sanitation 
  • Quest: Yes, campground lodging and restroom facilities at Camp Muffly.

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Do I need to bring a First Aid Kit?

No. We bring a well-stocked First Aid Kit.

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What if I take prescription medication?

Please be sure to take them with you, take them as prescribed, and keep them accessible. Take special care to bring and keep accessible epi-pens and/or asthma inhalers if you have had these prescribed to you for any reason. Also, be sure you have noted these medications on your Participant Information Form. If you get new medication after filling out and sending in your form, please let us know.

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What if I use contacts?

You can definitely bring and use contacts while camping and/or on the trail. Be sure to bring 1-2 extra pairs, plenty of solution (usually a 4 oz. travel size is sufficient), and definitely bring your glasses as a backup. Some people like to bring a travel-size mirror, as well. Your leaders can show and help you wash your hands with our biodegradable soap before putting in and taking out contacts.

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What if I might get my period while backpacking?

We encourage ALL Explore participants who have periods to make and pack a “period kit.” The changes in diet and activity level often cause those who menstruate to get their period when they are not expecting it. Here is a great resource for building a period kit/go kit:  https://www.rei.com/learn/expert-advice/backpacking-with-your-period 

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I’ve never been backpacking, built a home, been rock climbing, been whitewater rafting, been camping …etc. …before. Is that a problem?

No! Our programs are designed for beginners. We do not expect you to have experience or be proficient in anything we do. Your leaders will teach you what you need to know for your program. You should anticipate the experience will be a genuine challenge, along with being a wonderful, fun, and valuable experience.

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Is there anything I should do to prepare for the program?

Doing some type of regular exercise may help you feel more comfortable with the activities on trip. But really, the only thing you need to do is get excited!

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Where can I get the clothing and equipment I need?


First off, know that buying new or high-end clothing or equipment is not essential for having a quality outdoor experience! Athletic clothes can be found inexpensively at stores like Target, Walmart, TJ Maxx, and Marshalls. Sporting goods stores also have many options. Don't underestimate checking out your local Goodwill or other thrift/second-hand stores. If you dig a little, you can often find great sports and synthetic clothing at rock-bottom prices. Finally, consider borrowing from a friend or family member!

Pathfinder of Morgantown WV as a great place to purchase gear if you're looking for new or high-end gear. All of Pathfinder’s staff is familiar with the equipment needed on trips and can outfit you with the gear you will need to make your adventure this summer a success. This shop is located at 235 High Street and is locally owned and operated. They can be reached at 304-296-0076 or you can find out more on their website at http://pathfinderwv.com. Be sure to use the 10% off coupon that is located in the "Important FYT Resources" document, which can be found on the Registered Students Page.

Remember that Adventure WV provides all technical equipment.  

If you want more outdoor-specific clothes or gear, some good outdoor retailers are:


As with everything do not hesitate to contact us if you’re having trouble finding something or if you have any questions: adventurewv@mail.wvu.edu or call 304-293-5221

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